Vacancy Announcement
(Internal/External)

CHADET is a child focused Ethiopian Resident Charity which exists to ensure the provision of quality services for vulnerable children. Every year CHADET supports more than 20,000 such children.CHADET will be implementing a Girls’ Education Challenge Transition (GEC-T) project funded by DFID aimed at supporting 16,503 marginalized girls stay in school, learn and successfully transit in the different cycles of education. This project is a four year project (2017-2021) to be implemented in 30 Kebeles in three Zones (South Gondar, South Wollo and Arsi) in Amhara and Oromiya Regional States. CHADET is seeking qualified candidates for the following positions.

Position title:        Administrative assistant and cashier

Duty Station:              Project Offices (Debretabor, Kombolcha and Assela)

Report to:                   Project Finance and Administration Officer

Salary:                        As per the organization’s scale

Term of employment: One year contract with possible extension based on proven

                                   performance,

Desired No:                 One per project site

A) Major duties and responsibilities

• Be responsible for managing and documenting incoming and outgoing letters and other information;
• Carry out secretarial services that includes typing proofreading, drafting letters, using appropriate application software;
• Organize and make arrangements for meetings within and outside the office as per the directives of the project coordinator and Project Finance and Admin. Officer;
• Handle messages coming through telephone calls, postal messages, fax or electronics and forward the message on time to the project coordinator and other concerned staff;
• Make travel arrangements for the staff as and when needed;
• Establish and maintain proper filling system;
• Deposit cash returned from activities timely;
• Collect all receipts, check the validity and submit the same to the timely;
• On the bases of the approval by the Project Coordinator, effect payments for the execution of project activities;
• Serves as a custodian for the project office store by maintaining proper store records;
• Prepares schedule for office utility bills (telephone, internet, electricity, water, etc.) and ensure timely payments;
• Support during project/s workshop, meeting, training arrangements and execution
• Ensure that the project office stationaries, refreshment and cleaning supplies are timely and adequately replaced;
• Provide administrative support to staff and visitors as necessary;
• Handle Petty cash and fuel coupon and submit timely replenishment request as per the threshold of the organization;
• Carry out other similar activities as assigned by the project coordinator/Project Finance and Admin. Officer.

B) Job Requirements

• College diploma from a recognized institution in Secretarial Science and Office Management, Management, Business Administration or other relevant fields of study.

C) Skills and Abilities

• Fluency in English and Amharic (spoken and written) is required, in addition to this for Assela field base fluency in Oromiffa (spoken and written) is mandatory;
• 4 years of relevant experience;
• Excellent verbal and written communications skills in Amharic and English;
• Highly organized, flexible, and adaptable to changing priorities;
• Excellent typing and writing skills;
• Good command of major computer software particularly excel;

Deadline:   The deadline for submitting applications for all positions is 10 days from the date of Announcement.

How to Apply

If you are interested in the job and fulfill the above requirements, please send your application letter, CV and copies of your credentials

P.o.Box- 5854, HR department

Addis Ababa, Ethiopia

Female candidates are highly encouraged to apply.