Career

Project Finance and Administrative Officer

Vacancy Announcement
(Internal/External)

 

CHADET is a child focused Ethiopian Resident Charity which exists to ensure the provision of quality services for vulnerable children. Every year CHADET supports more than 20,000 such children.CHADET will be implementing a Girls’ Education Challenge Transition (GEC-T) project funded by DFID aimed at supporting 16,503 marginalized girls stay in school, learn and successfully transit in the different cycles of education. This project is a four year project (2017-2021) to be implemented in 30 Kebeles in three Zones (South Gondar, South Wollo and Arsi) in Amhara and Oromiya Regional States. CHADET is seeking qualified candidates for the following positions.

 

Position title:       Project Finance and Administrative Officer


Duty Station:             
Project Offices (Debretabor, Kombolcha and Assela)

Report to:                   Project Coordinator (Administratively)/Finance Manager and HR & Administration Manager (Technically)

Salary:                        As per the organization’s scale

Term of employment: One year contract with possible extension based on proven

                                   performance,

Desired No:                 One per project site

 

A) Major duties and responsibilities

  • Support program staffs in the preparation and implementation of project evaluations and audits;
  • Ensure that project expenditures are adequately tracked according to the agreed project budgets;
  • Ensure all project income and expenditure documents are properly completed,
  • Provide general administrative support to projects within the field office;
  • Maintain schedules and details of project financial transfers and other project-related payments required and their due dates, and ensuring that they are executed in a timely manner according to relevant contracts;
  • Prepare cheques and bank payment vouchers and journal voucher after ensuring completeness of pertinent documents and availability of approved project budget;
  • Prepare monthly bank reconciliation statements for account/s maintained in the field office;
  • Record and post the financial transactions of the project/s using Peachtree accounting software regularly;
  • Oversee that the store operates in accordance with the store procedures of the organization;
  • Make the necessary tax deduction as per income tax proclamation and transfer the same to the concerned agency timely;
  • Provide monthly financial, cash on hand and bank reconciliation reports to head Quarters not later than the 3rd day of the next month;
  • Maintain field office fixed asset register, update records and submit quarterly fixed asset reports to the HO;
  • Track all project staff HR records including employment contracts, performance evaluation documents, letters/correspondences, etc.
  • Supervising the work of Admin. Assistant/ Cashier, Drivers and Security Guards, as appropriate;
  • Manage purchase of project supplies according to organization’s procurement procedures
  • Carry out other related activities as may be assigned by project coordinator, HR & Administration Manager or the Finance Manager.

B) Job Requirements

  • BA Degree/Diploma in Accounting, Management, Business Administration or any other relevant fields of study;
  • Experience and skills - 4 Years for BA Degree, 6 Years for Diploma holders;

C) Skills and Abilities

  • Fluency in English and Amharic (spoken and written) is required, in addition to this for Assela field base fluency in Oromiffa (spoken and written) is mandatory;
  • Highly organized, flexible, and adaptable to changing priorities;
  • Work well under deadlines;
  • Work in team situation with minimum supervision
  • Excellent computer skills using MS Word, Excel, Access, PowerPoint, and Outlook—must have demonstrable ability to format and scan documents, prepare presentations and use advanced calendaring and email management strategies.

 

Deadline:   The deadline for submitting applications for all positions is 10 days from the date of Announcement.

How to Apply

If you are interested in the job and fulfill the above requirements, please send your application letter, CV and copies of your credentials

P.o.Box- 5854, HR department

Addis Ababa, Ethiopia

Female candidates are highly encouraged to apply.

Additional Info

  • Job Position: Project Finance and Administrative Officer
  • Deadline: Friday, 14 July 2017
  • Place Of Work: Project Office

About CHADET

CHADET is an indigenous non-governmental organization that works to improve the lives of marginalized children in Ethiopia

by providing access to quality education and improving livelihood opportunities.